Xero inventory management that does what Xero cannot
Xero handles your books. ZapInventory handles stock across every channel and feeds Xero clean sales, purchases, taxes, and cost of goods sold. Together they replace manual exports.
Sync sales to Xero
Every order becomes an invoice or sales receipt in Xero, with line items, tax, and the right account codes mapped automatically.
Push purchases and bills
Approved purchase orders and supplier bills flow into Xero so your payables always match received stock.
Map taxes correctly
Map tax rates per region (US sales tax, UK VAT, AU GST, IN GST) so your Xero returns are right the first time.
Two-way payments and credit notes
Payments and credit notes sync both ways, so a refund in one system shows up in the other without double entry.
Cost of goods sold
ZapInventory tracks COGS as stock moves, so your Xero profit and loss reflects real margins, not estimates.
One source of truth for stock
Xero is not a stock system. ZapInventory holds inventory and feeds Xero the accounting, so each tool does what it is best at.
Xero plus your sales channel
Pick the channel you sell on to see the exact Xero workflow.
The most common Shopify-to-Xero workflow.
Sync Amazon sales and fees to Xero.
Connect your WooCommerce store to Xero.
Push eBay orders into Xero.
Sync BigCommerce sales to Xero.
Connect Magento to Xero accounting.
Xero integration questions
Does ZapInventory sync invoices or bills to Xero?
Both. Customer orders sync as Xero invoices or sales receipts, and supplier purchases sync as Xero bills, so your receivables and payables both stay current.
Are payments and credit notes two-way?
Yes. A payment or credit note recorded in one system reflects in the other, which avoids the double entry that breaks reconciliation.
How are taxes mapped to Xero?
You map each tax rate once (for example UK VAT or AU GST) to the matching Xero tax code, and ZapInventory applies it to every synced transaction.
How is this different from Xero native inventory?
Xero native inventory is basic: it tracks item codes and a single average cost, with no multi-channel sync, warehouses, batches, or purchase workflows. ZapInventory handles all of that and feeds Xero the accounting result.
Will COGS show correctly in Xero?
Yes. ZapInventory calculates cost of goods sold as stock moves and posts it to Xero, so your profit and loss reflects real margin rather than a manual estimate.
Start syncing your inventory in minutes
Try ZapInventory free for 14 days. No credit card required. Connect your channels, sync your stock, and see every order in one place. ZapInventory is now ffinventory.