Magento to QuickBooks, with stock and books that agree
Connect a Magento store and its warehouses to your accounting without manual exports. ZapInventory connects Magento and QuickBooks Online, posts every sale and purchase, and keeps stock accurate across all your channels.
Set it up in four steps
- 1
Connect Magento
Authorise ZapInventory to read your Magento orders, products, and stock.
- 2
Connect QuickBooks
Authorise QuickBooks Online and choose where sales and purchases should post.
- 3
Map your accounts
Map Magento fields to QuickBooks: revenue account, tax codes, the payment account, and the cost of goods sold account.
- 4
Run a test order
Push one Magento order through to confirm the invoice, tax, and COGS land correctly in QuickBooks before syncing the rest.
Magento and QuickBooks questions
How does a Magento order reach QuickBooks?
When a Magento order is confirmed, ZapInventory imports it, reduces stock, then creates a QuickBooks invoice with the right tax and a cost of goods sold entry.
Does it support Magento multi-store accounting?
Yes. Each Magento store and warehouse reconciles to your books with the correct cost of goods sold per sale.
Are payments and credit memos two-way?
Yes. Payments and credit memos sync between ZapInventory and QuickBooks, so refunds and receipts never need double entry.
Can I use Xero instead?
Yes. The same Magento integration works with Xero; see the Magento and Xero page if that is your accounting system.
Start syncing your inventory in minutes
Try ZapInventory free for 14 days. No credit card required. Connect your channels, sync your stock, and see every order in one place. ZapInventory is now ffinventory.