WooCommerce to Xero, with stock and books that agree
Bring your self-hosted WooCommerce store into your accounting with no plugins to babysit. ZapInventory connects WooCommerce and Xero, posts every sale and purchase, and keeps stock accurate across all your channels.
Set it up in four steps
- 1
Connect WooCommerce
Authorise ZapInventory to read your WooCommerce orders, products, and stock.
- 2
Connect Xero
Authorise Xero and choose where sales and purchases should post.
- 3
Map your accounts
Map WooCommerce fields to Xero: revenue account, tax rates, the payment account, and the cost of goods sold account.
- 4
Run a test order
Push one WooCommerce order through to confirm the invoice, tax, and COGS land correctly in Xero before syncing the rest.
WooCommerce and Xero questions
How does a WooCommerce order reach Xero?
When a WooCommerce order is confirmed, ZapInventory imports it, reduces stock, then creates a Xero invoice with the right tax and a cost of goods sold entry.
Does it work with self-hosted WooCommerce?
Yes. It connects to your self-hosted WooCommerce store and posts each order to your accounts automatically.
Are payments and credit notes two-way?
Yes. Payments and credit notes sync between ZapInventory and Xero, so refunds and receipts never need double entry.
Can I use QuickBooks instead?
Yes. The same WooCommerce integration works with QuickBooks; see the WooCommerce and QuickBooks page if that is your accounting system.
Start syncing your inventory in minutes
Try ZapInventory free for 14 days. No credit card required. Connect your channels, sync your stock, and see every order in one place. ZapInventory is now ffinventory.